Policies and Procedures for Presenters

Before, during, and after our PAMLA conference, we strive to be a kind, polite, and collegial association. We expect our members, in their communications, to strive to be friendly and polite, even when disagreeing. Please read our PAMLA Statement on kindness and collegiality expectations: https://www.pamla.org/pamla-statement-on-dedication-to-kindnesss/

Please adhere to the current rules and procedures pertaining to registering for and presenting papers at the conference. Should you have any questions about any of these policies, please contact PAMLA Executive Director Craig Svonkin at [email protected] or Assistant Director Sonia Christensen at [email protected].

  • Members of PAMLA can present one traditional panel paper at the conference, and chair one session; or, if they are not presenting a paper, they may chair two sessions. In addition to delivering one paper as part of a traditional paper panel, members may also present on a Roundtable, as part of a Workshop (there are no limits on how many Workshops a person may register to take), or as part of a Creative Conversation or Special Event.
  • You can view our full CFP list at: https://pamla.ballastacademic.com/home/cfp
  • You will be able to submit a proposal to one of the approved sessions for the 2022 PAMLA Conference. We are now in the Extended Deadline period, during which you may propose to over 100 sessions that are still welcoming proposals. Many sessions will remain open to proposals until July 10, or when they fill. You will first need to log in or create a new User Account if you didn’t do so last year (user accounts from 2018 and before are no longer active) and then you will be able to propose a paper. You can do so at our membership and conference portal: https://pamla.ballastacademic.com
  • When you create your account, you will be able to choose one of the many affiliations we have on file, or if your affiliation isn’t there, choose “Not Listed” and then type your affiliation in.
  • One does not have to be a member of PAMLA to propose a paper, but should one accept an invitation to present one must become a member by July 1 at the latest.
  • In order to propose a paper to one of our approved sessions, you will need to click on the session title and then on the green “Submit Abstract” button, and then you’ll need to provide a paper title, an approximately 50 word abstract, an approximately 250-400-word description, and your media requirements via https://pamla.ballastacademic.com/Home/CFP
  • The same paper may not be submitted to more than one session. However, you may submit different paper proposals to different sessions (as long as you let each session’s presiding officer know that you have done so, and as long as you remember that you may only deliver a single traditional panel paper at the conference). In addition to being able to present a single traditional panel paper at the conference, a member may present in a roundtable, workshop, creative conversation, or special event. The Executive Director and presiding officers shall resolve any conflicts that may arise when it comes to multiple paper proposals.
  • Please limit your submissions to a reasonable number—no more than three or four paper proposals, please.
  • If you have proposed a paper to a conference session during the regular proposal period, you should receive an email letting you know your proposal’s status not too long after the proposal deadline (by May 22, or soon after that, if you proposed before May 15. Later, if you proposed after May 16). The email will let you know if you’ve been invited to join a session or not, or if your proposals are still being considered. If you have any questions, it is acceptable to send a polite email to the presiding officer or to PAMLA Executive Director Craig Svonkin ([email protected])
  • Should you be invited to join a session, please log into the pamla.ballastacademic.com site and accept or decline/withdraw from the invitation in a timely fashion. If you proposed to more than one traditional paper panel, and should you be invited to join more than one panel, you will need to decide which session you are joining, and which you are withdrawing from.
  • Please notify your Presiding Officer and the Executive Director if you cannot be present at the conference so that the program can be updated and a replacement found. This is very important. While we recognize that emergencies arise, please make your plans as early as possible to attend or not to attend the conference.
  • PAMLA would like to uphold the highest professional standards for its members and participants. Last-minute cancellations in the program, especially those that could have been conveyed earlier, should be avoided. If you cannot attend, please let your presiding officer and Executive Director Craig Svonkin ([email protected]) know immediately.
  • Papers may not be read in absentia.
  • Traditional paper panel sessions are usually ninety-minutes long, typically with three to four papers in each session. Each paper should be 15-20 minutes to leave time for introductions and discussion (in sessions with four panelists, each panelist will have approximately 15 to 16 minutes; in sessions with three panelists, each panelist will have approximately 20 minutes—please contact your Presiding Officer for the exact time details for your session). Please observe this time limit when writing and delivering your paper. Roundtables and other alternative formats are available, and we encourage our members to explore these creative session formats: https://www.pamla.org/2020/session-formats
  • It is important to stay in touch with your presiding officer and chair, and to contact them concerning any questions or concerns.
  • Please remember to indicate your media needs when submitting your proposals.
  • Audiovisual equipment available for sessions this year includes projectors, projector screens, HDMI cables, audio cables, and audio speakers. If you have a Mac, please try to bring the appropriate HDMI converter.
  • Presenters must provide their own computers or other devices that can be connected to the projector. If you have a laptop or other device that requires an adapter, please bring that adapter to the conference with you.
  • Please consider developing your paper into a publishable essay for Pacific Coast Philology, PAMLA’s refereed journal. Guidelines for submission are available on the PAMLA website: https://www.pamla.org/pacific-coast-philology

Dates and Deadlines

  • Veil of Secrecy Lifted and Invites/Declines Revealed for Regular Submission Period: May 22
  • Extended Deadline Paper Proposals Due: July 10, 2022 or when sessions fill (over 100 sessions still welcoming proposals)
  • Early-bird conference payment period: January 1, 2022- May 31, 2022
  • PAMLA membership payment due for all accepted conference participants: July 1, 2022 (membership payments may not be reimbursed)
  • Regular conference payment period: June 1, 2022 – August 31, 2022
  • Late payment period: September 1, 2022 – October 5, 2022
  • After October 6, those who haven’t paid their conference fees will be removed from the conference program
  • Conference cancellations will not receive full reimbursements after October 1, 2022.