Pacific Ancient and Modern Language Association 2009

These guidelines have been excerpted from the February 2010 PAMLA Newsletter. The 108th Annual PAMLA Conference will be held at Chaminade University in Honolulu, Hawai'i, on 13 and 14 November, 2010. The local site committee is chaired by Cheryl Edelson and Stanley Orr. We hope that you will propose a paper for this conference. Attached to these guidelines is the call for papers for the sessions. Please check the website for updates and corrections.

Guidelines and Procedures:

Please follow the following rules and procedures pertaining to registering for and presenting papers at the conference.

Membership:

*PAMLA is an organization for its members. All participants in the conference must maintain current membership, which runs from January 1, 2010 through December 31, 2010. Conference presenters and presiding officers should remit their dues by May 1, and must pay their conference fees by September 15, in order to be listed on the program. Presenters who fail to pay their membership dues and conference fees by the appropriate deadlines will not be listed in the program and will not be allowed to deliver their papers at the conference. Online membership payment is available at our website, www.pamla.org *Interested faculty, students, or others not presenting or participating in the conference may attend the conference without being members of PAMLA--although they are strongly encouraged to join PAMLA. They must, however, pay conference registration fees, unless they are students at the host institution, in which case conference attendance is free (unless they are presenting, in which case they must pay all appropriate fees).

Conference Registration:

*Everyone listed in the program must pay the conference registration fee by September 15, 2010 at the very latest.  Registration materials will be made available online. * Please note: registration fees are separate from membership dues. * *Students from the host institution who are not on the program may attend sessions and non-fee activities without paying the registration fee or membership dues.

Paper Proposals and Presentations:

*One does not have to be a member of PAMLA to propose a paper, but one must become a member by May 1 to be listed in the program. *A paper title, an approximately 500-word proposal, and an approximately 40-word abstract should be submitted online at: http://www.pamla.org/2009/proposals by March 30, 2010 *The same paper may not be submitted to more than one session. However, you may submit different paper proposals to different sessions (as long as you let each session's Presiding Officer know that you have done so, and as long as you remember that you may only deliver a single paper at the conference). *A member may preside over only one session, and may not present more than one paper at a conference. The Executive Director and presiding officers shall resolve any conflicts that may arise. *Please notify the Presiding Officer and Executive Director if you cannot be present at the conference so that the program can be updated and a replacement found, if possible. While we recognize that emergencies arise, please make your plans as early as possible to attend or not to attend the conference. PAMLA would like to uphold the highest professional standards for its members and participants. Last-minute cancellations in the program, especially those that could have been conveyed early, do not bode well for the organization and the conference. Papers may not be read in absentia. *Conference sessions are ninety-minutes long, with three to four papers in a session. Each paper should be 15-20 minutes to leave time for introductions and discussion (for sessions with four panelists, each panelist will have approximately 15 minutes; for sessions with three panelists, each panelist will have approximately 20 minutes). Please observe this time limit when writing your paper. All presenters who will need AV equipment are required to fill out the AV request form, available for the Presiding Officer of the session and on-line, when they propose their paper (by March 30). Presenters who request equipment later than that date may not receive their requested AV equipment. *Please consider developing your paper into a publishable essay for Pacific Coast Philology (PCP), PAMLA's annual refereed journal. Guidelines for submission are available on the website and at the conference.

Duties of Presiding Officers:

*Presiding Officers must be current in their PAMLA dues. *The Presiding Officer reviews paper proposals submitted by March 30 and selects three or four papers for that session. If the choice of proposals is limited, the P. O. is responsible for soliciting additional proposals from among colleagues, from field-specific listserves, etc. The P. O. may not accept more than one paper from a colleague or a graduate student in his or her own institution. Consult the Executive Director for exceptions. * A P. O. may not read a paper in the same session over which he or she presides. * The Presiding Officer notifies all who proposed papers of acceptance or regrets by April 6. *The Presiding Officer must remind presenters to pay PAMLA dues by May 1, and that a conference registration fee is due by September 15 (there is now a combined PAMLA membership/conference payment option available). *The Presiding Officer submits session information online by April 20 at the very latest. Presenters who request special AV equipment later than June 1 may not have their requests met. *At the conference, the Presiding Officer introduces the topic and the speakers, and moderates the session, controlling the time allotted to each speaker. *At the conclusion of the session, the Presiding Officer of PAMLA standing sessions holds an election for a new P. O. for the following year, and then sends that information to the Executive Director by December 1. Please observe that deadline carefully, as the Executive Director needs that information for the next Call for Papers. *If the Presiding Officer is not able to come to the conference, he or she is responsible for notifying the Executive Director and for helping the Executive Director to find a replacement. As with presenters, there will, of course, always be emergencies that prevent attendance. Please make plans as early as possible to attend or not to attend the conference. The Executive Director assumes that only the direst emergencies will keep the Presiding Officers and presenters who have agreed to participate in the conference from attending. *The Presiding Officer should encourage all presenters to develop their papers into publishable essays for Pacific Coast Philology (PCP), PAMLA's annual refereed journal. Guidelines for PCP are available on the website and at the conference.